Privacy Policy

1. What This Policy Covers

This Privacy Policy explains how we collect, use, and handle your personal information when you use our Canva-to-Outlook email conversion tool. Please read this policy carefully before using the application.

2. What Data We Collect

When you use our application, we may collect the following:

• Uploaded email templates — The HTML or design files you export from Canva and submit to our tool for conversion.
• Usage data — Basic technical information such as your IP address, browser type, and the pages you visit, used to help us improve the service.

We do not collect your name, email address, or any account credentials unless you explicitly provide them.

3. How We Use Your Data

Your uploaded email templates are used solely to perform the conversion from Canva format to an Outlook-compatible format. We do not:

• Store your templates after the conversion is complete.
• Use your content for advertising, marketing, or analytics.
• Share your templates with third parties.
• Train machine learning models on your designs.

Usage data may be used in aggregate to monitor application performance and improve the service.

4. Data Retention

Uploaded email templates are deleted immediately once the conversion process is complete and the output has been delivered to you. We do not retain copies of your files.

Aggregated, anonymised usage data may be retained for a longer period to help us monitor and improve the application.

5. Data Security

We take reasonable steps to protect your data during transmission and processing. Your files are handled over encrypted connections. However, no method of transmission over the internet is 100% secure, and we cannot guarantee the absolute security of your data.

You should avoid uploading email templates that contain sensitive personal information, financial details, or confidential business data.

6. Third-Party Services

Our application does not share your data with third-party services. However, the application is designed to work with files exported from Canva. Canva's own Privacy Policy governs how Canva handles your data on their platform. You can review it at canva.com/privacy.

7. Cookies

Our application may use minimal cookies or local storage to support basic functionality such as remembering your session. We do not use cookies for tracking or advertising purposes.

8. Your Rights

Depending on your location, you may have the right to:

• Access the personal data we hold about you.
• Request deletion of your personal data.
• Opt out of any data processing beyond what is necessary to run the service.

To exercise these rights, please contact us using the details below.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date. Continued use of the application after changes constitutes acceptance of the updated policy.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, send us a message.